STATUTE OF THE POLISH SOCIETY OF PERIODONTOLOGY
Polish Society of Periodontology, hereinafter referred to as the “Society” is the continuator of the Polish periodontal tradition.
The Society functions in accordance with the law operative in societies and therefore possesses legal identity.
The field of acting is the territory of the Republic of Poland, and the seat of its authorities is the present seat of the President of the Society.
The Society can be a member of national and international societies with the same or similar scope of action.
The Society has the right to use a seal according to emblem homologated by proper organs of administration.
The Society bases its activity on voluntary work of all members.
Aims and Means of Action
The aim of the Society is to favor, promote prophylaxis, health and develop scientific research, methods of treatment, diagnostic tests regarding mucous membrane and periodontium diseases
In order to reach the goal, the Society can:
- organize scientific conferences and meetings,
- organize lectures and readings,
- organize courses and trainings,
- organize exams confirming knowledge in a given area of periodontology,
- announce thesis competitions and award prizes,
- conduct publishing activity, in accordance with regulations operative within this scope,
- coordinate professional multimedia transmit regarding periodontology.
Members, their Rights and Obligations
Members of the Society can be periodontologists, dentists and physicians, graduates of dental hygiene and other persons interested in periodontology.
There are following types of members:
Honorable membership is conferred to persons immensely meritorious for the periodontology by the General Assembly, upon the request of the Executive Board.
Ordinary or correspondent member becomes a senior after they turn 70.
Being accepted as an ordinary or correspondent member requires a written or electronic application of the candidate. The application is filed in to the Executive Board. Ordinary or correspondent membership is conferred by the General Assembly, upon the request of the Executive Board.
- A supporting member can be a legal entity or natural person that declares financial support towards the Society and will be accepted by the Executive Board, basing on a declaration.
- A supporting member – legal entity acts in the Society through a representative.
All members of the Society have the right to:
- Participate and speak on scientific meetings as referred to in Paragraph 8,
- Present their results on scientific meetings of the Society,
- Participate in General Assemblies of the Society with voting rights,
- Choose and be chosen to remaining organs of the Society, as referred to in Paragraph 21.
All ordinary, honorable and senior members of the Society have an active and a passive vote.
The members are obliged to:
– respect the medical and scientific ethos,
– respect the resolutions of the Society statute,
– actively participate in the realisation of Society tasks.
Membership fees are paid by ordinary, correspondent and supporting members
Membership ceases with:
- voluntary resignation,
Resignation from the Society occurs by filing a written statement to the Executive Board.
A deletion occurs in pursuance of a resolution of the General Assembly in the case of disobedience of resolutions of the statute. Membership of a legal entity ceases also due to losing legal personality.
Authorities of the Society
Authorities of the Society are:
- General Assembly
- Executive Board
- Audit Committee
Their tenure is 5 years.
Unless resolutions of the statute do not state otherwise, acts of the authorities are adopted by a simple majority, with the presence of at least half of the general number of persons entitled to vote. In case of a tie the chairperson of a meeting has the casting vote.
Election to authorities, the Society and resolutions on the deletion from the members list are taken in a secret ballot.
- General Assembly is the highest authority of the Society.
- General Assembly can be ordinary or extraordinary.
- Executive Board informs members about the date, place and agenda of the General Assembly at least 14 days before convening the Assembly.
- Executive Board Meeting takes place at least once per year.
- Ordinary General Assembly is convened by the Executive Board every year within 3 months after putting together a report on the Executive Board activities in the last financial year.
- Extraordinary General Assembly can be convened by the Executive Board from its initiative, upon request of the Audit Committee or upon request of at least 1/5 of Society members and deliberates matters for the reason of which it was convened.
- In case of a request put forward by the Audit Committee or 1/5 of Society members, the Executive Board should convene an extraordinary General Assembly within 14 days from receiving of the request. Date of such Extraordinary Assembly should be set no later than within 3 months from receiving of the request.
Competences of General Assembly are:
- adopting general directions of substantive and financial activity of the Society.
- considering and accepting reports on Executive Board and Audit Committee activities,
- granting discharge to the outgoing Executive Board, upon request of Audit Committee,
- choosing the President, remaining members of the Executive Board and Audit Committee,
- conferring the title of honorable member,
- setting the amount of membership fee,
- adopting resolutions regarding changes in the statute,
- adopting resolutions on the dissolving of the Society,
- adopting other resolutions – not restricted to other organs of the Society.
- The presence of absolute majority of the members entitled to vote is required to enable the validity of resolutions adopted on the General Assembly in the first term.
- Assembly convened in second term is valid regardless of the number of members present.
Executive Board consists maximum of 10 people chosen by the General Assembly, including President, vice-President, Treasurer Secretary and a member of Executive Board. The President is chosen in a separate vote.
Competences of the Executive Board are:
- representing the Society outside and acting on its behalf,
- fulfilling tasks and programs set by the General Assembly,
- collecting fees, handling financial matters and managing the assets of the Society,
- adopting internal rules and procedures of acting and accepting rules and procedures adopted by the General Assembly of individual Departments,
- settling conflicts within the Society.
Minutes of the Executive Board plenary sessions are taken.
Audit Committee consists of three members, including a chairperson and a secretary.
Competences of the Audit Committee are:
- controlling the execution of resolutions of General Assemblies,
- requesting the granting of exoneration for the outgoing Executive Board,
- controlling at least once per year the entirety of financial activities in regard to purposefulness, integrity and economy,
- presenting requests to the Executive Board resulting from controls (and demanding explanations).
President of the Audit Committee can participate in sessions of the Executive Board or the Presidium, with advisory capacity.
During tenure, in place of outgoing members of Executive Board or Audit Committee, the authorities have the right to co-opt new members, in the number not exceeding 1/3 of persons coming from the vote.
Assets of the Society
- Assets of the Society are: motilities and real estate and funds.
- Funds are composed of:
- proceeds of membership fees,
- bequests and gifts,
- ncome from statute activity
Co-activity of two persons; the President or Vice-President and the Treasurer or their Deputy is required for the validity of letters regarding patrimonial rights and obligations.
Changes of Statute and Dissolving of the Society
Resolutions of the General Assembly on the changes of statute are made with the majority of 2/5 of votes with the presence of at least half of the entitled to vote in the first term, and in the second term regardless of the number of the present. Majority of 3/4, with the presence of the majority of Society members, is required for the validity of a resolution on the dissolving of the Society.